Replacement of Stolen District Property

Amount Allowed for Replacement Costs

The school or department is reimbursed for the cost of replacing the stolen or damaged item with one of comparable quality made from comparable materials. No deduction is made for depreciation, so new equipment can be purchased. District insurance covers only the replacement of an equivalent item. If you substitute with a more costly item, your site pays the difference.

The building or department is responsible for a $250.00 deductible for each covered incident.

Reimbursement Procedures:

1. Report the incident to the police as soon as the theft is noticed.
2. Obtain a police case number.
3. Send a written documentation of the incident to the Risk Management Services as soon as a police case number is obtained. Include:
   
   • A description of each item stolen.
   • The approximate value of each item.
   • Any serial numbers, model numbers or other identifying information.
4. Provide a written list of items needed to replace the stolen property, including a:
   
   • Description of each replacement purchase.
   • Dollar amount for each replacement purchase.
5. When you receive approval for the replacement of stolen items, create a purchase order using the on-line purchasing system. After you have purchased the replacement items, submit itemized receipts and/or invoices to Risk Management for reimbursement, less the applicable $250.00 deductible.