Eugene School District 4J

ZIMBRA CALENDAR
Meeting Rooms

Open Zimbra
Select to the Calendar tab
Select Preferences
Under Creating Appointments, uncheck the Use Quick Add dialog box. Save

To search for available rooms:

Select the Calendar tab
Right click on the day you want to make the appointment
Complete Details section (leave Location blank)
Check or uncheck Request Responses and Send Notification Mail as needed
Add attendees
Select Find Locations tab
Be sure Allow multiple locations box is checked
Search for a meeting room:
You can search by the Name – hop entered in the search field would show the Grace Hopper Room and any other calendars with hop in the name.
You can search by the Site – ed entered in the search field would show all meeting rooms at the Ed Center.
Note that you can see the availability of the room to the right of the calendar name.
Double click on the rooms you are interested in so that they drop down to the Locations for this appointment area. If you want to see all the rooms, you can use the Add All button.
Select the Schedule tab
Decide which room you want to reserve.
Delete all other rooms from the All Attendees list so that only the room you wish to reserve remains.
Save. Your meeting is now on the calendar.

To give others permissions for a calendar you own:

Select Calendar tab
From your list of calendars (upper left hand corner of your screen), right click on the name of the calendar you wish to share.
Select Share Calendar from the pop up window.
Enter email address of the person you want to share the calendar with and set the permissions as needed.
OK
The recipient will receive an email requesting they accept the share. Once they have accepted the share, they will be able to access the calendar.