Eugene School District 4J

Hello and welcome, student workers! We are thrilled that you’re joining our team.

Let’s walk through the steps of onboarding. If you have questions or need any help, please contact your School Coordinator. 

If you are an administrator working with student workers, you can reference the Student Workers Process & Guidance instruction sheet for further information. 

Please read all of the instructions below while completing your hiring forms and tasks. Complete all forms and tasks before you are scheduled to meet with your School Coordinator. You can also direct any questions you have their way. 

Thoroughly review and reference the new hire instructions while completing your onboarding paperwork. All of the following are required to begin working:

• New Employee Information Sheet
• I-9 Employment Eligibility Verification
• W-4 Federal
• W-4 Oregon
• EEO Equal Employment Opportunity Form
• Payment Options for Fingerprint Processing
• Child Abuse & Sexual Conduct Disclosure Release 
• District Policy and the District Policy Signature Page
• Direct Deposit Payroll Authorization
• FERPA Understanding Form
• Time sheets – memorandum
• Time sheets

If you have any problems printing or completing these documents, please contact your School Coordinator.

Before you can start working, you must schedule and complete a fingerprint scan and background check. You should complete the following alongside your School Coordinator: 

• Go to Field Print Oregon
• Click on “Schedule an Appointment” and follow these instructions.
• Once your fingerprints are taken, they’ll be sent to the ODE for your background check. After your approval, you’ll be clear to begin work. Your School Coordinator will contact you to inform you of your approval and start date. 

Time Sheets

As stated in the onboarding instructions, your supervisor must sign your timesheet before you submit it. Your completed, signed timesheet must be submitted to Financial Services by the 15^th of each month for you to be paid on the last working day of that month. If the 15^th falls on a weekend, it should be sent to Financial Services on the preceding Friday. This is your responsibility; however, most on-site office staff will send your timesheet for you in the district mail.

Pay Rate
The rate of pay for students is Minimum Wage.

Pay Day
You are paid on the last working day of the month. Checks will be direct deposited if you set it up or mailed to your home.

Pay Period
The pay period for students is the 16^th through the 15^th of the following month, to be paid the last working day of the month. Example: You work February 20 through March 7. You submit your timesheet to Financial Services before March 15. You will be paid for this work on the last working day of March.

Work Days/Hours
You are allowed to work either 3 or 4 hours per day depending on your work site. Students can work student attendance days only plus an additional 5 days either before the school year starts or after the school year ends. Days missed due to an absence cannot be made up at a later time. Site hours are as follows:

• All School and Ed Center positions – up to 3 hours per day
• Child care positions – up to 4 hours per day

Resignation/Termination of Employment
If you chose to quit your position you will need to provide HR with a letter of resignation. This letter should include your first and last name, the last day you will work, your signature, and the date of that signature. There are many examples of a resignation letter online if you need help with the wording. 

If You Have Questions
Please refer to the “New Hire Information” email you received from your School Coordinator for other information regarding your employment.

If you have questions, please contact your School Coordinator.

Eugene School District 4J is authorized by the Oregon Bureau of Labor and Industries to employ minors aged 16 – 17. 

• Summary of Child Labor Laws
• Eugene School District Student Worker Sign