Eugene School District 4J

This includes scheduling appointments, meetings, and reminders. Users should know how to set date, time, location, add descriptions, and invite attendees. A key difference from some older calendar systems is the ease of modifying events and automatically notifying attendees of changes.

Setting up events that happen regularly (daily, weekly, monthly, annually) is essential. Users need to understand how to customize recurrence patterns and handle exceptions (e.g., a meeting that's canceled one week).

The ability to share calendars with colleagues, family, or the public is a core feature. Different permission levels (view only, edit) are important to understand. This often replaces shared folders in older email systems.

Using multiple calendars (e.g., work, personal, holidays) for better organization and color-coding is a must. Users should learn how to create new calendars, switch between them, and overlay them.

Setting reminders for events is crucial. Users should know how to customize reminder times and delivery methods (pop-up, email).

Google Calendar offers various views (day, week, month, year, schedule). Users should be comfortable navigating between these views to find the information they need.

Adding a meeting location that is accurate to your building or other site is helpful in allowing all invitees to know where to gather for your meeting.

You can set your out of office a few ways, one way is through Google Calendar. A benefit to this is the granularity in which you control how you reject or not reject calendar invites.