Eugene School District 4J

📧 Where are my emails?

• All Zimbra emails are migrated to Gmail.

📧 How do I login to my new 4J Gmail?

• You can click here to login to your new Gmail or to visit the Zimbra email archive..
• This link is also found on the 4J Website under For Staff – Staff Email Login. 
• After you click the link, you’ll want to bookmark it.
• Multi-factor authentication wlll be required as usual.

🔧 What You'll Need to Rebuild

• Folders will transfer with your emails, but Zimbra settings and preferences won't carry over. 
• To get started:
  • Set up your new email signature in Gmail.
  • Set up filters in Gmail
  • Set up Out of Office in Gmail if needed.
  • Configure your calendar settings and shared access in Google Calendar. 
  • Visit the Training Hub on the Migration Website for more tutorials and videos to help you set up your new Gmail and Google Calendars exactly how you want them. 

📂 Shared Service Accounts Access

• If you had access to shared 4J service accounts (like information@4j.lane.edu, 4Jcalendar@4j.lane.edu, or purchasing@4j.lane.edu) in Zimbra, don’t worry—these have been moved into Gmail and Google Calendar.
• You’ll get an email letting you know when your access is ready.
• Once access is ready, here are step-by-step instructions on how to view and access your shared email service accounts and calendars. 

👥 Shared Access with Individuals

If you had access to a co-worker’s email or calendar—or they had access to yours—you’ll need to set that up again in Gmail and Google Calendar. 

• Directions for accessing shared/delegated inboxes and managing multiple shared inboxes
• Short video on checking email as a delegate.
• Directions for viewing shared gmail and google calendars (with screenshots).

💬 Get Support

• Your best resource is the Migration website, where you’ll find help guides, how-tos, and FAQs. 
• If you have a more complex question, email 4jdesktop@4j.lane.edu. While summer staffing is in effect, most Helpdesk calls will go to voicemail.

📱 How to Check Email 

• Use your mobile device (details on the website)
• Log into Gmail via a web browser.
• Or use the Email links on the 4J website.

🚨 After Migration Begins, Don’t Forget:

• Out of Office messages from Zimbra won’t work anymore. Set up your new Out of Office message in Gmail.
• Some Zimbra settings will need to be rebuilt in Gmail and Google Calendar.

💡 Reminder: Spend some time exploring Gmail and Google Calendar and comparing them to your previous set up in Zimbra until you feel comfortable using them. The Migration website is your go-to resource for info, instructions, and updates.