Zimbra Next Steps
What Do You Need to Do Now That Gmail is Live?
📧 Where are my emails?
- All Zimbra emails are migrated to Gmail.
📧 How do I login to my new 4J Gmail?
- You can click here to login to your new Gmail or to visit the Zimbra email archive..
- This link is also found on the 4J Website under For Staff – Staff Email Login.
- After you click the link, you’ll want to bookmark it.
- Multi-factor authentication wlll be required as usual.
🔧 What You'll Need to Rebuild
- Folders will transfer with your emails, but Zimbra settings and preferences won't carry over.
- To get started:
- Set up your new email signature in Gmail.
- Set up filters in Gmail
- Set up Out of Office in Gmail if needed.
- Configure your calendar settings and shared access in Google Calendar.
- Visit the Training Hub on the Migration Website for more tutorials and videos to help you set up your new Gmail and Google Calendars exactly how you want them.
📂 Shared Service Accounts Access
- If you had access to shared 4J service accounts (like
information@4j.lane.edu
,4Jcalendar@4j.lane.edu
, orpurchasing@4j.lane.edu
) in Zimbra, don’t worry—these have been moved into Gmail and Google Calendar. - You’ll get an email letting you know when your access is ready.
- Once access is ready, here are step-by-step instructions on how to view and access your shared email service accounts and calendars.
👥 Shared Access with Individuals
If you had access to a co-worker’s email or calendar—or they had access to yours—you’ll need to set that up again in Gmail and Google Calendar.
- Directions for accessing shared/delegated inboxes and managing multiple shared inboxes
- Short video on checking email as a delegate.
- Directions for viewing shared gmail and google calendars (with screenshots).
💬 Get Support
- Your best resource is the Migration website, where you’ll find help guides, how-tos, and FAQs.
- If you have a more complex question, email 4jdesktop@4j.lane.edu. While summer staffing is in effect, most Helpdesk calls will go to voicemail.
📱 How to Check Email
- Use your mobile device (details on the website)
- Log into Gmail via a web browser.
- Or use the Email links on the 4J website.
🚨 After Migration Begins, Don’t Forget:
- Out of Office messages from Zimbra won’t work anymore. Set up your new Out of Office message in Gmail.
- Some Zimbra settings will need to be rebuilt in Gmail and Google Calendar.
💡 Reminder: Spend some time exploring Gmail and Google Calendar and comparing them to your previous set up in Zimbra until you feel comfortable using them. The Migration website is your go-to resource for info, instructions, and updates.