Eugene School District 4J

📧 Where are my emails?

By June 30^th, some of your newest emails (from the past 1–2 weeks) will already be in Gmail. The rest of your email is still being moved and will continue transferring into Gmail through this week and into July. Until all emails are migrated over, you can view your older emails in the Zimbra Archive.

📧 How do I login to my new 4J Gmail?

• After 5pm on June 27^th, 2025, you can click here to login to your new Gmail or to visit the Zimbra email archive..
• This link is also found on the 4J Website under For Staff – Staff Email Login. 
• After you click the link, you’ll want to bookmark it.

🔧 What You'll Need to Rebuild

• Folders will transfer with your emails, but Zimbra settings and preferences won't carry over. 
• To get started:
  • Set up your new email signature in Gmail.
  • Set up filters in Gmail
  • Set up Out of Office in Gmail if needed.
  • Configure your calendar settings and shared access in Google Calendar. 
  • Visit the Training Hub on the Migration Website for more tutorials and videos to help you set up your new Gmail and Google Calendars exactly how you want them. 

📂 Shared Accounts Access

If you had access to shared 4J accounts (like information@4j.lane.edu, 4Jcalendar@4j.lane.edu, or purchasing@4j.lane.edu) in Zimbra, don’t worry—those will be moved into Gmail and Google Calendar.

You’ll get an email letting you know when access is ready, and step-by-step instructions are available on the Migration website.

👥 Shared Access with Individuals

If you had access to a co-worker’s email or calendar—or they had access to yours—you’ll need to set that up again in Gmail and Google Calendar. Instructions for that are also on the Migration website.

💬 Get Support

• Support sessions are available at the Ed Center—check the schedule if you need in-person help.
• Your best resource is the Migration website, where you’ll find help guides, how-tos, and FAQs. 
• If you have a more complex question, email 4jdesktop@4j.lane.edu. While summer staffing is in effect, most Helpdesk calls will go to voicemail.

📱 How to Check Email on the Migration Weekend (June 28–29)

• Use your mobile device (details on the website)
• Log into Gmail via a web browser.
• Or use the Email links on the 4J website.

🚨 After Migration Begins, Don’t Forget:

• Out of Office messages from Zimbra won’t work anymore. Set up your new Out of Office message in Gmail.
• Some Zimbra settings will need to be rebuilt in Gmail and Google Calendar.

💡 Reminder: Spend some time exploring Gmail and Google Calendar so you feel comfortable using them. The Migration website is your go-to resource for info, instructions, and updates.