Thank you for your interest in using Eugene School District 4J facilities. Our schools, athletic fields, and buildings are primarily dedicated to supporting the education and development of 4J students. These spaces play an important role in fostering academic growth, extracurricular involvement, and preparing students to become engaged, responsible members of the community. Please note that school programs, student athletics, activities, and district-related events have priority over all other requests. The district reserves the right to cancel or relocate scheduled non-district events for district events.
All organizations, groups, or individuals using district facilities are responsible for complying with all applicable federal, state, county, city, and district laws, policies, and regulations. This includes but is not limited to, those related to non-discrimination, safety and security, and the prohibition of controlled substances and alcohol on school property.
Eugene School District 4J organizes facility use by tier levels, with District and school-sponsored activities receiving the highest priority. Tier I organizations are given the next priority based on specific eligibility criteria. A full breakdown of each tier and the qualifications required can be found below.
Use for religious, political, or sectarian purposes may be granted, but is not endorsed by the district (Board Policy KG).
Reservation Process
All facility requests must be made through the online reservation system. Before submitting a request, please review all terms and conditions on our website. It is the responsibility of the requester to understand and comply with all Terms and Conditions
Important Notice: If you are a district employee wanting to use district facilities for activities outside of your work duties, you must submit a facility use request. Approval is required, and use will be subject to fees and insurance requirements. Ref. ORS 244.040 - Prohibited use of official position or office.
Click the link below to see our current rates and pricing tiers for facility use and services. Please review carefully to ensure you're aware of all applicable fees.
Tier I users are pre-approved organizations conducting youth activities and services for Eugene School District 4J school-aged children. Tier I users receive priority scheduling after all district & school events have been scheduled. The district will specify the available days and hours within which Tier I users are permitted to schedule use. Tier I reservations may be canceled to accommodate district or school needs.
How can I become a Tier 1 Organization? Assuming you meet all the criteria listed above, please submit the necessary information through the Application Form.
Tier II users are non profit or local government community organizations using the facilities in a civic or service nature. Examples include but not limited to:
For full details on facility use requirements, please review the district’s Terms and Conditions.
Click the link below to see our current rates and pricing tiers for facility use and services. Please review carefully to ensure you're aware of all applicable fees.
Eugene School District 4J Facility Use Rates
Tier III users are all other users. Examples include:
For full details on facility use requirements, please review the district’s Terms and Conditions.
Click the link below to see our current rates and pricing tiers for facility use and services. Please review carefully to ensure you're aware of all applicable fees.
To operate a daycare program within the district, organizations must meet the following requirements:
For more information on becoming an approved daycare provider, please contact the Eugene School District 4J procurement department at purchasing@4j.lane.edu.
District students participating in an activity that is not currently sanctioned by the Oregon School Activities Association (OSAA) will require a facility use agreement and insurance. This could include club sports/activities like lacrosse, ultimate, winter guard, flag football, rowing, etc.
While the district has allowed certain club sport/activity programs to use the name/logo of the affiliated district school as part of their club sport/activity, it is important to note that club sports/activities are not sponsored by the school and operate independently from the school and the district. They receive no district funding, services, or supervision from district-paid staff. Club sports/activities are responsible for funding their club activities and providing their own coaches and staff. The use of district facilities for practices and games is contingent upon the availability of those spaces. OSAA sports and Tier 1 organizations have priority for facility use during their season. Club sports fees will follow Tier II rate structure.
Click the link below to see our current rates and pricing tiers for facility use and services. Please review carefully to ensure you're aware of all applicable fees.
Parent organizations such as PTOs, PTAs, and Booster Clubs are considered independent entities and must follow Eugene School District 4J’s facility use procedures. Groups with 501(c)(3) status must submit a facility use request through the district's online system and provide a Certificate of Liability Insurance meeting district requirements. Fundraising events held by these groups require rental approval and may be subject to fees.
Groups without 501(c)(3) status must coordinate through the school and must follow district financial protocols. During-school events (e.g., jog-a-thons, walks) typically fall under the school’s responsibility and may not require a rental fee, but must be routed through the school’s purchasing contact if held during the school day.
After-hours events are subject to standard rental classifications and fee structures, regardless of the organization’s affiliation. It is the school’s responsibility to notify Facilities if a PTO event is occurring. PTO events should not be submitted as school-sponsored unless they are directly coordinated and funded by the school, and all funds are deposited into a district account.
All parent groups must adhere to the district’s facility use policy, insurance requirements, and approval timelines to ensure safe and compliant access to school spaces. District resources (ie: copiers, paper products, etc.) are not to be used by parent groups.
Click the link below to see our current rates and pricing tiers for facility use and services. Please review carefully to ensure you're aware of all applicable fees.
To be considered a school-sponsored event, the event must meet all of the following criteria:
If an activity meets all of the above criteria, District insurance generally applies. For clarification or additional information, please contact the Facilities Office 541-790-7406.