The following rules apply to Safety and Emergencies.
E1100 – School Safety Plan
Last updated: Sep 17 2008 – 11:25am
The following rules apply to School Safety Plans.
E1110 – School Safety Plan District Responsibility
Last updated: Sep 17 2008 – 11:25am
The District shall publish and periodically update a school safety plan in the form of an Emergency Procedure Manual. The manual will provide guidance to schools and departments so that they are able to develop customized emergency procedures that are specific to their sites.
The Emergency Procedure Manual will provide information to sites about how to respond to threats of injury or death, how to respond to severe weather conditions or other potential emergency situations, and how to access emergency assistance.
Risk Management will also provide technical assistance to sites as they develop and update their customized emergency plans and as they respond to specific situations.
Risk Management will further publish and periodically update a District–level Emergency Operations Plan which follows the principles of the Incident Command System (ICS) and the National Incident Management System (NIMS). The plan will be implemented and maintained with the knowledge and cooperation of local emergency responder organizations. Appropriate District personnel will be trained in applicable ICS courses.
E1120 – School Safety Plan Site Responsibility
Last updated: Sep 17 2008 – 11:25am
The administrator at each site is responsible for working with the site staff to customize the District’s Emergency Procedure Manual to the site, to periodically update the site plan, and to review the site’s emergency procedures with staff on an annual basis. Questions and assistance needed regarding emergency procedures should be directed to Risk Management.
E1200 – Emergencies
Last updated: Sep 17 2008 – 11:26am
The following rules apply to Emergencies.
E1210 – School Closures in Case of Emergency
Last updated: Sep 17 2008 – 11:25am
Only the superintendent or the superintendent’s designee is authorized to approve the closure of a school in an emergency situation.
E1220 – Earthquake Drills
Last updated: Sep 17 2008 – 11:25am
At least two earthquake drills shall be conducted each school year. State law requires that students be instructed in “Duck Cover and Hold,” techniques, as well as evacuation after the “all clear” signal is given, during these drills. ORS 336.071(3)
Fire (Emergency Evacuation) Drills shall be conducted by each school monthly during the school session. Responsibility for the planning and coordination of such drills is assigned to the site administrator.
At least 30 minutes in each school month shall be used to instruct students on Fire and Earthquake drills. This shall include communicating routes and methods of evacuating the building.
Drills shall be held at unexpected times and under varying conditions to simulate the unusual conditions in case of fire.
E1230.02 – Reporting
Last updated: Sep 17 2008 – 11:25am
Each school site shall report to Risk Management monthly after the required drill is completed, using forms available from Risk Management.
E1230.03 – Initiation of Emergency Evacuation Drill
Last updated: Sep 17 2008 – 11:25am
Where a fire alarm system is provided, emergency evacuation drills shall be initiated by activating the fire alarm system.
E1230.04 – Accountability
Last updated: Sep 17 2008 – 11:25am
As building occupants arrive at the assembly point, efforts shall be made to determine if all occupants have been successfully evacuated or have been accounted for.
E1230.05 – Recall and Reentry
Last updated: Sep 17 2008 – 11:25am
An electrically or mechanically operated signal used to recall occupants after an evacuation shall be separate and distinct from the signal used to initiate the evacuation. The recall signal initiation means shall be manually operated and under the control of the site administrator. No one shall reenter the buildings until authorized to do so by the administrator in charge.
E1240 – Severe Weather Conditions
Last updated: Sep 17 2008 – 11:25am
Each fall, prior to the Thanksgiving vacation, the superintendent’s office will distribute the procedures to be used that year to respond to severe weather conditions and the potential need to cancel classes for the day or to dismiss early.
E1250 – Other Emergency Situations
Last updated: Sep 17 2008 – 11:25am
From time-to-time it may be necessary to consider canceling school at a specific site or to consider an early closure because of an emergency situation that arises at that site. After taking immediate action (see the Emergency Procedure Manual) to deal with an emergency situation, if the administrator believes it is necessary to consider closure, the administrator should consult with the Education Center Team of the School Crisis Response Team (see the Emergency Operations Plan) who will coordinate with the superintendent or the superintendent’s designee.
E1260 – Emergency Notification
Last updated: Sep 17 2008 – 11:25am
Eugene School District 4J is committed to ensuring all parents and staff are notified with the correct and up-to-date information regarding any emergency situation occurring at a school or building. Any information released will be confirmed to be as accurate as possible. The District maintains several communication avenues for emergency situations.
E1260.01 – Telephone
Last updated: Sep 17 2008 – 11:25am
The District will use a rapid phone dialer to notify parents and staff of emergency situations.
E1260.02 – Internet
Last updated: Sep 17 2008 – 11:25am
Ongoing situation updates will be posted to the District’s main webpage during an emergency situation.
E1260.03 – Radio
Last updated: Sep 17 2008 – 11:25am
The District will utilize its radio station, KRVM, FM 91.9, to disseminate pertinent emergency information.
E1270 – Use of District Facilities As Emergency Shelters
Last updated: Sep 17 2008 – 11:25am
The District has a cooperative agreement with the American Red Cross to permit the use of certain school facilities in case of a natural catastrophe or other serious emergency. If the Red Cross requests facility use, the District will appoint a Facilities Use Coordinator to manage the request. The Facilities Use Coordinator will be responsible for collaborating with the Red Cross regarding operations, conducting a pre-inspection survey of the site, and securing all equipment that is not to be used by the Red Cross.
E1300 – Employee Safety
Last updated: Sep 17 2008 – 11:25am
The following rules apply to Employee Safety.
E1320 – Organizational Responsibilities
Last updated: Sep 17 2008 – 11:25am
E1320.01 – Directors and Administrators
Last updated: Sep 17 2008 – 11:25am
Directors and Administrators will:
Have a working knowledge of applicable health and safety codes.
Implement and monitor a safety program within the Department.
Assure the development of general and specific job-related safety rules and procedures.
Monitor safety training activities.
Review accident and injury trends provided by Risk Management. Take additional corrective actions when necessary. Assure such actions have been documented.
Review serious accidents and discuss the corrective actions that have been taken. If necessary, recommend additional corrective actions that need to be taken to minimize reoccurrence.
Review the inspection of equipment and facilities and review safety meeting reports from supervisor(s). Make recommendations on areas of emphasis.
Monitor or administer disciplinary actions taken against employees for safety violations.
Develop general safety rules. Contact Risk Management for assistance if needed.
Include safety performance as a factor in performance reviews.
E1320.02 – Supervisors
Last updated: Sep 17 2008 – 11:25am
Supervisors will:
Have a working knowledge of health and safety codes.
Comply with established safety rules, practices, and procedures.
Conduct and document safety meetings/training regularly.
Conduct and document safety inspection of equipment and facilities regularly (monthly for high-risk work groups and semi-annually for low risk work groups).
Investigate and document all accidents immediately. Determine cause and take corrective actions when applicable. Report to Department Administrator/Director.
Take immediate action to correct any known hazardous condition.
Consult with the Department Administrator on all safety problems that cannot be corrected at the supervisor level.
Counsel employees and use disciplinary action as corrective measures with employees for safety violations. Disciplinary actions will be documented.
E1320.03 – Employees
Last updated: Sep 17 2008 – 11:25am
Employees will:
Become familiar with established safety rules.
Comply with established safety rules, practices, and procedures.
Use proper safety methods, practices and equipment.
Report unsafe work conditions, practices, or methods to a supervisor.
E1320.04 – Risk Management
Last updated: Sep 17 2008 – 11:25am
Risk Management will:
Establish District-wide safety objectives and goals.
Assist each department in the administration of their safety program.
Serve as a resource to each department for program development and consultation regarding specific hazards.
Provide statistical data to each department and assist in monitoring the progress of all programs.
Meet with both administration and union representatives to discuss safety issues.
Respond to any notification of a hazardous job condition and resolve the issue timely and satisfactorily.
When a hazardous condition or work procedure creates an “imminent danger” to the health and safety of any District employee, the Risk Manager is delegated to issue a “stop work” order until the condition or procedure is corrected.
Assure the Oregon Occupational Safety and Health (OSHA) Division that employees will be provided a safe work environment in accordance with OAR Chapter 437 Division 2.
The District Safety Committee is a Joint Labor and Management committee. All members are required to complete OSHA Safety Committee training.
E1330.02 – Departments/Sites
Last updated: Sep 17 2008 – 11:25am
Safety committees may be organized at departments and sites to assist in improving the effectiveness of their safety programs. Committees should function in an advisory capacity only. Responsibility and accountability for creating and maintaining a safe environment and review of employee accidents for corrective action, including work evaluation and discipline considerations, will remain the responsibility of supervisors.
E1330.03 – General Responsibilities of the District Safety Committee
Last updated: Sep 17 2008 – 11:25am
The District Safety Committee will:
Identify and monitor department and site accident trends.
Assist in identifying program needs, e.g., training, improved inspections, first aid, etc.
Conduct general safety inspections and make recommendations to correct hazardous work conditions and procedures. This does not supersede the responsibility for job site or work station inspections.
Review major accidents occurring within the District to evaluate what can be done to avoid similar incidents in the future, particularly through different procedures or training efforts.
Request clarification of department safety policy where issues arise.
Serve as a resource to supervisors in providing support for monthly safety meetings.
E1340 – Personal Protective Equipment
Last updated: Sep 17 2008 – 11:25am
Personal protective equipment will be used in accordance with OAR 437 Division 2 General Occupational Safety and Health Rules. Employees must use all safety equipment required/necessary for their assigned work. All personal protective equipment provided to District employees will meet all appropriate ANSI standards as prescribed by OAR 437 Division 2. In addition, according to these standards, certain training requirements and certification may be required. Contact Risk Management with any questions.
When an accident or on-the-job injury occurs, it must be reported immediately to the employee’s supervisor.
E1350.01 – Supervisor Responsibility
Last updated: Sep 17 2008 – 11:25am
Supervisors are responsible for reporting to the Oregon OSHA field office (800) 922-2689, any death of an employee or catastrophes within eight (8) hours, and all accidents or injuries resulting in a hospital admission with medical treatment other than first aid, within twenty-four (24) hours after receiving notification, according to the provisions of OAR 437-001-0053.
It is the responsibility of Risk Management to provide each Director with a monthly summary of all reported injury accidents, and to maintain and annually post all reported injury accidents in accordance with OAR 437.
Safety meetings and training will be conducted on a regularly scheduled basis (monthly for high risk work groups and semi-annually for low risk work groups). The topic and length of the meeting/training should be determined on the basis of need. Documentation must be maintained for all such meetings and training.
The district will provide safety programs as required by OSHA.
E1400 – Safety Inspections
Last updated: Sep 17 2008 – 11:25am
The following rules apply to Safety Inspections.
E1410 – Safety Inspections Purpose
Last updated: Sep 17 2008 – 11:25am
In order to maintain a safe environment for students, staff, and visitors, a quarterly safety inspection will be conducted in accordance with OAR 437-001-0760. Inspection results shall be reviewed with the site/department administrator, Risk Management, and a “correction plan” will be established for any identified safety concerns.
The Custodial/Building Maintenance Coordinator, or another qualified person, will conduct the site inspection. The 4J School/Department Safety Inspection Checklist will be used as a guideline in conducting the inspection process.
E1430 – Inspection Frequency
Last updated: Sep 17 2008 – 11:25am
Each 4J work site must conduct one safety inspection during each of the four quarters identified below:
Quarter #1 – July 1 to September 30
Quarter #2 – October 1 to December 31
Quarter #3 – January 1 to March 31
Quarter #4 – April 1 to June 30
The annual safety inspection performed by the 4J Safety Specialist(s) and the SAIF Loss Control Consultant may count as one of these quarterly inspections.
A reminder will be sent each quarter to all schools and departments that need to complete an in-house safety inspection.
E1440 – Supervisory Review of Inspection Results
Last updated: Sep 17 2008 – 11:25am
The results of all inspections must be documented on the appropriate inspection form available through Risk Management. The person conducting the inspection should review the completed inspection form with the school/department administrator, and develop a plan for correcting all identified safety concerns.
In the event that safety concerns are identified during the quarterly inspection, corrections need to be made in a timely manner. In the event that safety concerns are not corrected in a reasonable period, then the matter should be referred to the site administrator. The administrator or designee should contact a Safety Specialist at Facilities Management, or the Risk Management office if additional assistance is required.
E1450 – Correction Plan for Safety Concerns
Last updated: Sep 17 2008 – 11:25am
If the item poses an immediate threat of injury it should be corrected immediately. Otherwise, site and department administrators should determine a reasonable length of time for correcting each item, submit work orders as needed, and monitor progress to ensure that each safety concern in addressed.
E1460 – Record Keeping
Last updated: Sep 17 2008 – 11:25am
A copy of all completed inspections, including a list of the safety concerns identified, and a description of the actions taken to correct the problem must be forwarded to the Risk Management office. The Risk Management office will maintain the “official” file for all District quarterly inspections.
It is recommended that schools and departments maintain copies of their quarterly inspection results for use in tracking and resolving identified safety concerns.
E1470 – Posting Safety Information
Last updated: Sep 17 2008 – 11:25am
General and specific safety rules and procedures should be posted permanently in such locations as to be readily accessible to all employees. Other safety information to be posted includes:
OSHA Citations: Supervisors should post any OSHA citation, or copies of the citation, in such locations in the work place as to reasonably inform the affected employees. Each citation will remain posted until conditions causing it to be issued have been corrected.
Meeting/Training Dates: Meeting/training dates will be posted long enough in advance to allow all employees to become aware of the date, time, and place of meeting/training (at least three working days).
Warning Signs, Etc.: Warning signs, danger signs, warning flags, warning lights, or similar devices will be conspicuously posted at all locations where existing conditions warrant their use.
OSHA 300 Log: The OSHA 300 Log will be posted by February 1 of each year and remain posted for a 90 day period per OAR 437-01-275. Risk Management will submit the OSHA 300 Log to each department.
E1480 – Building and Playground Safety
Last updated: Sep 17 2008 – 11:25am
The required quarterly safety inspections at each school should be comprehensive in nature, and encompass the entire site, including the playground.
E1500 – Property and Liability
Last updated: Sep 17 2008 – 11:25am
The following rules apply to Property and Liability.
E1510 – Reporting Property Losses
Last updated: Sep 17 2008 – 11:25am
All property damage and loss must be reported by the staff member with the most knowledge of the situation to Risk Management within 72 hours of discovering the loss. Reports may be made by phone, but must be followed by a written report as soon as possible. Losses of cash, including checks, credit card receipts and currency, must also be reported to the Financial Services Department.
Risk Management will maintain updated procedures for reporting property losses, including Incident/Property Damage Report forms.
Amount Allowed for Replacement
The school or department is reimbursed for the cost of replacing the stolen or damaged item with one of comparable quality made from comparable materials. No deduction is made for depreciation. District insurance covers only the replacement of an equivalent item. If an item is substituted with a more costly item, the site/department is responsible for the difference.
The building or department is responsible for a $250.00 deductible for each covered incident.
Risk Management is responsible for pursuing recovery, to include legal action, for recovery of costs from the responsible party. Any recovered costs will be used to offset the repair or replacement costs, and offset to the Department experiencing the loss, if feasible.
E1530 – Insurance Coverage
Last updated: Sep 17 2008 – 11:26am
The following rules apply to Insurance Coverage.
E1530.02 – Reporting Damage or Injury to Members of the Public
Last updated: Sep 17 2008 – 11:25am
Any actual or alleged injury or damage to members of the public or their property involving the District must be reported to Risk Management as soon as possible following the occurrence. Reports are required for any bodily injury or damage to property of members of the public as a result of District operations. A report is required by Risk Management if an incident involves:
District vehicles or equipment (vehicle accidents)
District operations (i.e., construction, maintenance)
District premises (i.e., grounds, streets, sidewalks, buildings)
Accidents involving District employees or approved volunteers while on District time or approved District functions.
Any hazardous conditions, potential claims, complaints or near-misses should also be reported to Risk Management.
Procedures for reporting Incidents
All bodily injury or property damage to members of the public must be reported to Risk Management within 72 hours. Reports may be made by phone, but must be followed by a written report as soon as possible.
Written reports must include the following information (incident report forms are available in Risk Management):
Date, time, and location of incident or loss
Nature of the incident or loss
Name(s) of involved third party
Property damage description and/or photographs
Bodily injury description and/or photographs
Names of witnesses
Name of involved employee(s)
Name of reporting supervisor and date of report
E1530.03 – District and Volunteer Accidents Insurance
Last updated: Sep 17 2008 – 11:25am
Auto Insurance Coverage
The District provides auto coverage for all employees, approved volunteers, and agents, over the age of 21, while driving District-owned vehicles or personal vehicles on District business. (excess liability above the individual’s personal coverage).
Excess Car Insurance for Employees
The school District provides excess insurance coverage for regular school employees and approved volunteers. The policy will cover excess liability amounts, excluding property damages, subject to the conditions and limitations of the District’s liability policy with a requirement that those employees and volunteers using this coverage agree to carry at least $25,000/$50,000 public liability and $10,000 property damage on their own vehicle insurance. It covers employees and volunteers while working or acting within the course and scope of their employment/volunteer activity while traveling to and from approved scheduled school activities and will provide coverage while transporting students riding in the vehicle of a regular employee or volunteer.
Principals or department heads should explain to their employees and volunteers that they must have private coverage as listed above in order to be eligible for the excess insurance coverage even though they are using their own vehicle on school business. Principal or department heads are required to approve the use of private cars by both employees and volunteers before their cars are used for school business.
The 4J Staff and Volunteers Private Auto Insurance Form is required to be completed and submitted to the supervisor. The form is available on the Risk Management website.
E1540 – District Vehicles
Last updated: Sep 17 2008 – 11:25am
The following rules apply to District Vehicles.
E1540.01 – District Approved Vehicles
Last updated: Sep 17 2008 – 11:25am
The Oregon Department of Education’s Oregon Administrative Rules require that students be transported to or from authorized school activities in the following vehicles only:
A school bus that meets current school bus standards and is currently in service as a school bus.
A district-owned school activity vehicle including:
Type 10 activity vehicles designated to carry 10 people or less including the driver
Type 20 activity vehicles designated to carry 15 people, including the driver. Type 20 activity vehicles are constructed to school bus standards but may be different color than yellow and do not have the safety light system, or have it covered while being used as a school van.
A chartered motor coach approved by the Oregon Department of Education as a School Pupil Activity Bus or a public transit bus. A charter bus can be used only under one or more of the following conditions:
Approved by the building principal or appropriate director.
A District-owned bus in not available
A District driver is not available
Additional storage space is needed for equipment
Additional comfort and features such as individual lighting is needed for lengthy trips.
NOTE: All charter buses must be reserved through the Transportation Department to ensure District compliance with the applicable Oregon Administrative Rules.
A private passenger car or van that is used by the owner of the vehicle to transport students. (See the current seat belt and booster seat law.)
Non-Approved Vehicles
Students are not to be transported in large privately-owned vehicles such as ‘retired’ school buses, motor homes, or airport-type buses.
Students are not to be transported in vans that carry over 10 people including the driver.
E1540.02 – Approved Drivers
Last updated: Sep 17 2008 – 11:25am
All vehicles used to transport students must be operated by an approved driver when transporting students.
To drive a Type 10 and Type 20 vehicle, the driver must have ‘approved driver status’ from the Department of Education. This requires successful completion of the District driver training, and a criminal record check. Contact the Transportation department for information.
Approved drivers operating private vehicles must complete the Staff and Volunteers Private Auto Insurance Form, which is on the Risk Management website.
E1540.03 – Use of District Vehicles
Last updated: Sep 17 2008 – 11:25am
District motor vehicles shall be used for District business only and must be operated in a safe, courteous, and lawful manner. The Oregon Vehicle Code applies to all operators of vehicles being operated for District purposes. All applicable motor vehicle laws must be obeyed, and seatbelts, if the vehicle is equipped with such, must be used at all times pursuant to Oregon law.
The same standard of traffic law enforcement shall apply to District employees, during the routine operation of motor vehicles for District purposes, as applies to other citizens. The cost of any traffic or parking citations are the responsibility of the operator, unless an exception is approved by the operator’s supervisor for circumstances deemed to be beyond the control of the employee.
The involvement in an at-fault motor vehicle accident, or the conviction of a violation of the Oregon Vehicle Code while operating a District vehicle while on District business, may result in a change of assignment, revocation of driving privileges, the requirement of the operator to participate in a driver safety course, and disciplinary action up to, and including, discharge and/or disqualification from a position assignment.
E1540.04 – Vehicle Accident Reporting
Last updated: Sep 17 2008 – 11:25am
Risk Management will maintain updated procedures for vehicular accident reporting.
E1540.05 – DMV Automated Reporting/Driver Report Status
Last updated: Sep 17 2008 – 11:25am
The Automated Reporting Status is operated through Oregon Department of Transportation, Motor Vehicles Division (DMV), allowing the District to enter names and license numbers of applicable employees and volunteers operating vehicles for District use into its database. It is designed to ensure that those people who operate vehicles for the District hold a current and valid operator’s license, that the class of license held be appropriate for the vehicle operated, and that they demonstrate the ability to drive safely.
The Automated Reporting Status reporting system generates a report when an action is taken against a license number entered into its database, e.g., if an operator has a moving violation; license suspension; motor vehicle accident; or receives a DMV advisory letter, Risk Management will receive a transcript of the operator’s driving record. Driving record transcripts and Driving Report Review forms are maintained on file by Risk Management.
If Risk Management becomes aware of a change in an operator’s license status, which has an immediate effect on an employee’s or volunteer’s ability to legally operate a motor vehicle, that information will be communicated directly to the employee’s supervisor for corrective action.
In addition, if Risk Management becomes aware that the employee or volunteer does not meet the District’s driving safety standards, that information will also be communicated to the supervisor. The employee may be subject to disciplinary action, up to and including discharge.
If an employee loses his/her license, or has an incorrect classification of license, the supervisor must not allow the employee to operate a vehicle for the District. If an employee loses his/her license, the supervisor should contact Risk Management, Transportation Department, and Human Resources so a determination can be made on the appropriate course of action to take. If employee is required to operate a vehicle for the District on a regular basis, the situation could result in a transfer, demotion, or dismissal from employment.
Supervisors are responsible for checking the Automated Reporting Status list to ensure their employees are in the system prior to authorizing an employee to operate a vehicle for the District. A report of all employees required to be in the Automated Reporting Status system will be sent to supervisors at six month intervals (or upon request) in order to keep the system updated. Employees who terminate employment with the District may be deleted from the Automated Reporting Status list after a period of 3 months following termination with no further activity. All employees who terminate and later resume employment with the District will need to submit a new Driving Record Review form if more than 3 months have passed since leaving employment.
E1540.06 – Commercial Driver’s License (CDL) and CDL Employee Random Drug Testing
Last updated: Sep 17 2008 – 11:25am
E1540.06a – Safety Inspections
Last updated: Sep 17 2008 – 11:25am
Employees holding a CDL who must operate commercial rated vehicles in performance of their duties must ensure that these vehicles are mechanically sound prior to operating them.
Compliance with vehicle inspection and maintenance programs of the Federal Motor Carrier Safety Regulation (FMCSR) is an integral part of the safety program. Employees holding a CDL who operate a commercial rated vehicle are required to complete a pre trip inspection on the vehicle per the Pre Trip Inspection Policy administered by the Transportation Department.
E1540.06b – Drug and Alcohol Testing Policy Statement
Last updated: Sep 17 2008 – 11:25am
All District employees holding CDL’s that operate District-owned commercial vehicles will be subject to the federally mandated drug and alcohol testing requirements.
The Federal Highway Administration (FHWA) has promulgated rules to implement the Omnibus Transportation Employee Testing Act of 1991. These rules affect those employees required to maintain a CDL as part of their jobs. The District will follow and meet all Federal regulations.
E1540.06c – Testing
Last updated: Sep 17 2008 – 11:25am
The FHWA rules require alcohol and drug testing for pre-employment, reasonable suspicion, post-accident, random testing, return-to-duty and follow-up. All tests will be conducted by a medical service chosen by the District.
E1540.06d – Disciplinary Actions
Last updated: Sep 17 2008 – 11:25am
Violations of the law or this policy will result in discipline up to and including dismissal.
E1550 – Animals in District Buildings
Last updated: Sep 17 2008 – 11:25am
Eugene School District 4J recognizes that the safety of students and staff is a paramount issue, and there exist medical and physical dangers associated with animals, both wild and domesticated, in the classroom and/or on school property.
The District further believes that, under the proper conditions, animals may be an effective educational aid for students. In addition, there exist certain situations when federal and state statutes require accommodation of guide dogs or assistance animals.
E1550.01 – Limitations Regarding Animals
Last updated: Sep 17 2008 – 11:25am
No animals, including dogs or cats, shall be allowed in school buildings or grounds while school is in session unless specifically permitted by the Principal or administrator, and proof of appropriate and/or current rabies vaccination is provided. Animals are not allowed to be on District property for any other time frames or reasons. This limitation applies to faculty, staff, and student pets as well as those of the public.
Animals granted permission to be in classrooms, buildings, or grounds will be allowed access only for a specified and appropriate educational purpose for the time necessary to achieve the educational goal. When permission is granted to allow an animal into a classroom or building, the health and safety of students and staff must be given the highest consideration.
Animals are not to be kept in buildings during school vacations, breaks, or extended holidays. Any exceptions must be obtained from the Principal or site administrator.
E1550.02 – Procedure to Allow Animals on District Property
Last updated: Sep 17 2008 – 11:25am
A written request must be submitted to the Principal or designee, and/or building administrator to have animal visitors in the classroom or on District property prior to bringing any animal on District property.
The request shall include a description of the activity, type of animal, educational purpose/benefit, length of activity, and a plan for the care of the animals. The animal’s owner is responsible for the animal to be currently licensed and have any appropriate inoculations. The Principal, designee, or building administrator has the sole discretion to permit or deny the presence of any animal in the school or building.
In considering the request, the Principal, designee, or administrator shall determine:
Whether any child or staff member has a health condition (such as allergies) that could be exacerbated by exposure to animals. It is recommended that parents be notified of the plans to have an animal in the classroom so that accommodations may be made for their student.
If there is direct relevance of the animal’s presence to the District’s curriculum.
Additional costs related to the animal’s care in terms of sanitation, electrical environmental support systems (heating, cooling, aeration) and nutritional requirements.
In making the final determination to allow an animal access onto District property, the Principal, designee, or administrator shall place the highest emphasis on ensuring the safety of students and staff. Written authorization by the principal or appropriate administrator must be maintained on file in the school or site office.
E1550.03 – Owner Responsibility
Last updated: Sep 17 2008 – 11:25am
Owners of animals shall be solely responsible for the care/safety of their animals and for injuries sustained to the animal or to any persons due to the presence of the animals at the school/building. Further, the animal owner is solely responsible for:
Appropriate cages and containers for the animal
Sanitation
Posting of instructions for emergency treatment clearly near any cage
Notification of school nurses or health assistants of the presence of the animal in the building, along with any potential health threats.
E1550.04 – Access By Persons Requiring An Assistance Animal
Last updated: Sep 17 2008 – 11:25am
Access to a school or District property by people whose physical impairment, as defined in ORS 346.690, or employees requiring accommodations under the Americans with Disabilities Act (ADA), who require the use of an assistance animal shall not be restricted from access solely due to the requirement and/or presence of an assistance animal. Employees requiring an assistance animal are urged to contact Human Resources regarding appropriate accommodation.
Staff members or students who have been bitten or otherwise injured by an animal shall report such incident to the Principal or administrator and the school nurse or appropriate medical personnel immediately. The Principal or administrator shall notify the parents in the case of student injury. In the case of a student injury, the person most knowledgeable about the incident shall complete a Student Accident/911 Incident Report available from Risk Management. If a staff member sustains injury, a Preliminary Accident Report of Employee Injury available at shall be completed and forwarded to Risk Management.
An animal which has caused any injury to a student or staff, or displays threatening or menacing behavior of any sort, shall be immediately removed from the building, and Risk Management shall be notified of the incident. Such animal shall not be allowed back onto the District’s property for any reason.
E1560 – Student Travel
Last updated: Sep 17 2008 – 11:25am
If District employees or volunteers use personal vehicles to transport students, they must:
Be a 4J employee or approved volunteer on school district business.
Be over 21 years old and acceptable to the building principal.
Carry the minimum state mandated limits for personal auto insurance (at least $25,000/50,000 bodily injury liability, $50,000 uninsured bodily injury, $10,000 each for personal injury protection and property damage liability coverage).
Use a booster seat for all children over forty pounds to 4’9″ tall unless they have reached age eight.
Child passengers must be restrained in child safety seats until they weigh forty pounds. Infants must ride rear-facing until they reach both one year of age and twenty pounds.
Each driver must fill out an 4J Staff & Volunteers Private-Auto Insurance Form. This form can be kept on file in the school office for future trips.
Privately-owned large vehicles such as “retired” school buses, motor homes, or airport-type buses do not qualify as an approved vehicle.
E1570 – Staff Travel
Last updated: Sep 17 2008 – 11:25am
Local and regional travel includes travel to conferences, employee travel between work sites, and employee travel while transporting students on field trips.
The District provides:
Auto liability coverage for travel in all district vehicles, including leased or chartered vehicles. Coverage’s include liability for property damage or bodily injury to a third party, as a result of an accident caused by the negligence of a district employee.
Auto liability coverage for travel in personal vehicles while on district business. Coverage’s include liability for bodily injury to a third party, as a result of an accident caused by the negligence of a district employee. Coverage is only for damages above the limits of the employee’s personal policy.
If Staff transport students in personal vehicles, the staff member shall:
Be over 21 years old.
Be approved by the school principal.
Carry personal auto insurance with at least $25,000/50,000 public liability coverage and $10,000 property damage coverage.
Complete the 4J Staff & Volunteers Private-Auto Insurance Form, available at
E1570.01 – Rental Car Use
Last updated: Sep 17 2008 – 11:25am
When staff use rental cars for District business, collision and comprehensive coverage are automatic if the vehicles have been rented by the District.
To ensure District coverage for rental cars, a District credit card or purchase order must be used to rent the vehicle. School District 4J must appear on the rental agreement as the renting agent. Individual employees should not list themselves as the renter. If the District employee appears on the rental agreement as the renting party, collision and comprehensive coverage are not available through the District.
E1580 – Student Bicycle Trips
Last updated: Sep 17 2008 – 11:25am
All bicycle trips with groups of students must be for an educational/instructional purpose with adequate adult supervisors and safety precautions.
Requirements for 4J Teachers and Staff:
All trip participants are required to wear a helmet, so check the availability of helmets
Make sure there is at least one adult supervisor for every group of seven students or less
All approved bicycle field trips should follow these guidelines:
Student travel insurance is recommended for bike field trips.
Review safety and traffic rules before leaving campus and remind students they are expected to abide by traffic signs and adhere to safe biking practices.
Communicate helmet and safety guidelines to parents and establish a partnership with them to promote bike safety.
Spot check bicycles before leaving to make sure:
Bicycles are the right size for students. (Students should be able to touch the ground with their toes while sitting on the bike seat.)
Bicycles have working brakes, properly inflated tires and no dangling parts.
All trip participants are wearing a helmet and the first and last person in each seven-member group is wearing a reflective vest for visibility.
Bicycle trips with students below the fifth grade are not allowed.
E2000 – Student Transportation
Last updated: Sep 17 2008 – 11:26am
The following rules apply to Student Transportation.
E2100 – Transportation to and from School
Last updated: Sep 17 2008 – 11:25am
The district will implement Board Policy EEA regarding Transportation To and From School.
When a bus driver encounters a student discipline problem that is either less serious behavior that has been repeatedly corrected or is more serious behavior, he or she will fill out a “Bus Drivers Report on Pupil Conduct” form and give it to the student.
The student must obtain his or her parent’s or legal guardian’s signature and the principal’s signature before being permitted to ride the bus again. If the student conduct report is issued in the morning on the way to school, the student may ride home in the afternoon. The principal will decide whether the student will be denied the privilege of riding the bus, and if so, for what length of time. The principal will inform the parents and the Transportation Department of his or her decision.
The signed form must be given to the bus driver by the student before he or she will be permitted to ride the bus again. It is the responsibility of the bus driver to adhere strictly to this procedure. Generally, the following guidelines for handling the “Bus Drivers Report on Pupil Conduct” will be observed unless the principal makes another determination:
First violation–Warning by principal
Second violation–10-school day suspension from riding the bus
Third violation 20-school day suspension from riding the bus
Fourth violation–permanent suspension from riding the bus for the remainder of the school year
All suspensions, and the length of the suspensions, are to be made by the principal. Under no circumstances is a bus driver permitted to suspend a student from riding the bus.
The transportation office must be notified immediately of any bus suspensions so that appropriate action can be taken to ensure that the student will not be permitted to ride the bus during the suspension period.
If a parent requests a review of a bus suspension, the following people may be present:
Transportation Manager or designee
Principal who suspended the student
Bus driver
Parents or legal guardian of the student
Suspended student
Parents’ representative, including an attorney, if they wish one to be present
Pupils being transported are under the supervision of the bus driver. Supervision means that the bus driver is in charge of the students while riding the bus and while boarding and unloading at the bus stops. The bus driver does not have the authority to remove a student from the bus while en route to and from school. The bus driver may only let a student off at his or her home bus stop or at the student’s school unless written permission is provided by the parents or legal guardian to permit the student to disembark at another established stop.
Bus routes and bus stops are approved each year prior to the opening of school. Unauthorized stops to pick up or let students off the bus will not be made. Only those stops shown on the bus schedule, or additional stops that have been approved by the Transportation Manager, will be made.
E2100.05 – Bus Capacity
Last updated: Sep 17 2008 – 11:25am
No bus will operate in excess of its stated load capacity.
E2120 – Transportation of Students with Disabilities
Last updated: Sep 17 2008 – 11:25am
The Eugene Public Schools has the responsibility to provide for the special transportation needs of students with disabilities when they meet the criteria established below. All policies and procedures related to the provision of transportation for the nondisabled apply to students with disabilities except as noted below or that are shown to work a hardship on the individual student.
Students are eligible to be considered for Special Transportation from home to school and back if they have a verified disability and the school is indicated on the IEP, IFSP, or 504 Plan as the official placement.
The same distance requirements (i.e., one mile for elementary students and one and one half miles for secondary students) apply unless there is a physical, behavioral, or mental handicap that interferes with the student’s ability to walk to and from school.
Preschool students with disabilities may be transported to and from school if they are officially placed in a school district special education program, state operated program (e.g., Regional Programs for the Hearing Impaired or Orthopedically Impaired), or other program approved by the school district.
When a bus driver encounters a discipline problem involving a student with disabilities, the driver may use the same process as described in Administrative Rule E2100.1, providing the outcome is not in conflict with OAR 581-021-0065(1) through (3) and all applicable procedures are consistent with OAR 581-053-0010, and the Individuals with Disabilities Education Act;
The transportation manager will approve requests from the parents of resident students who attend private schools to ride on school district buses if no route changes are necessary.
E2150 – Transportation for Field Trips and Other School District Authorized Activities
Last updated: Sep 17 2008 – 11:25am
The Board of Directors believes that the school sometimes should transport students outside of the classroom to provide experiences to enhance school programs as well as provide opportunities not available in the classroom.
Only Approved Vehicles as defined in E1540.1 driven by Approved Drivers as defined in E1540.2 may be used to transport District students of any age on a field trip or to any school district authorized activity.
If a school wishes to transport students on a field trip or to a District authorized activity using (1) a District school bus, (2) a chartered school bus or (3) a chartered motor coach which has been approved by the Oregon Department of Education as a School Pupil Activity Bus, the bus service must be ordered through the Transportation Department in order to ensure compliance with all applicable laws rules, and regulations including those listed in OAR 581-053-5556.
Introduction A goal of Eugene School District 4J is to provide aesthetically pleasing and functional landscapes at all developed sites using ecologically sound and appropriate management practices. These management practices will provide safe and healthy landscapes for students, staff and patrons. Landscape design will support school and community needs and values, recognizing outdoor spaces as important and educationally diverse. Best practices will be based upon Integrated Pest Management, proactively pursuing effective alternatives to pesticides. Plant health and landscape viability will guide procedures and guidelines.
Outdoor spaces are part of the educational environment. Like their indoor counterparts, they provide a range of educational opportunities including specific bio-environments, play surfaces, fields and landscaped areas. The unique aspects of outdoor areas enhance and complement instruction, and expand the learning opportunities for all students. Because outdoor spaces are essential learning environments, best practices concerning safety, environment and instruction should drive decisions concerning design, construction and maintenance of all outdoor spaces.
Health and Safety School District 4J strives to provide safe and functional facilities; it must also protect the health of students, staff and the community. The health of students is a particular concern because they are smaller, still developing, and interact more closely with their environment. Students are affected more profoundly by threats to their health than adults would be in comparable situations.
We endeavor to have safe facilities. The District must be proactive, agile, and open to innovation. Additionally, the district strives to be a good neighbor. This includes an awareness of the proximity of adjoining properties, practicing responsible landscape management, and seeking active communication between the district and the community. Highly specialized environments such as play ground areas and sports fields need to be maintained at a high level.
Functional Design 4J needs to have facilities with designs which will be compatible with program goals and community needs. The following principles need to be incorporated into these designs:
Optimal use of land
Appropriate access and connections from off property
Multiple Uses
As compatible as possible to neighbors
Support educational curricula
Accessibility
Environmentally responsible
The constraints include the following:
Regulatory requirements (City, State, Federal)
Budget limitations
Location and configuration of property
Operating within internal 4J guidelines
The configuration of a new site (the way the building and other features relate to the surrounding properties and streets) needs to be considered, with the objective of providing the best possible use of the property. New and existing facilities need to be safe to use. Outdoor facilities need to be able to accommodate a variety of activities, and both school curriculum and community goals should be incorporated.
Aesthetics Schools serve as community gathering places. Both indoor and outdoor spaces are used extensively, over and above daily instructional schedules. Outdoor spaces need to reflect, as much as possible, community values and provide an attractive, welcoming environment. A sense of aesthetics needs to be reflected in district’s design, construction and maintenance approaches. The tools provided by IPM should guide maintenance decision-making.
Integrated Pest Management (IPM) IPM is a thoughtful approach to managing pest problems, balancing economic, social and environmental factors. IPM is the process of making decisions in a systematic manner using all available information and scientific disciplines to prevent pests (unwanted organisms that are a nuisance to people or domestic animals, and/or can cause injury to humans, animals, plants, structures and possessions) from reaching economic or intolerable levels. It strives to prevent or suppress pests with minimum impact on human health, the environment and non-target organisms. IPM considers all possible control options. Prevention, Exclusion, Structural modification, and Tolerance are the first line of defense. Non chemical techniques are preferred. If non chemical techniques are found to be impractical or unsuccessful, then the least toxic pesticide that proves effective will be considered.
Any application of a pesticide must be made by personnel authorized by 4J, with explicit written authorization from the Director of Facilities Management or designee. Any application must be made, when required, by a licensed applicator.
Capital and Maintenance Costs and Use 4J Facilities Management is mandated to provide aesthetically pleasing (or acceptable), safe, and functional outdoor spaces for a number of intended purposes. Maintaining plant health and preserving other physical components of grounds in order to achieve maximum longevity of district assets is essential. The decision making process for determining maintenance measures and procedures will consider capital costs, aesthetics, operational/ongoing costs, safety concerns, and site preferences and will endeavor to achieve the best possible balance of the above factors within realistic constraints. There is a responsibility to preserve or enhance the capital value of the property.
District staff will identify landscape areas and features which present challenges to maintain at a high level of safety and/or attractiveness. The examination of these issues takes the form of matrices, which will be generated for all outdoor issues for which the use of pesticides could come into play. These matrices will provide a range of treatment options, starting with those which are considered to have the least impact. The IPM concepts of prevention, exclusion, structural modification, and tolerance will be represented in the matrices.
PREVENTION: Prevention is the primary preferred strategy. The aim of prevention is to create an environment that is not conducive to pest colonization, growth, and reproduction.
EXCLUSION: Exclusion techniques use barriers to keep out potential pests. In the 4J pest management matrices, exclusion techniques are preferred over chemical treatments.
STRUCTURAL MODIFICATION: Structural modifications change the exterior school environment so that pest problems are easier to manage. In the 4J pest management matrices, structural modifications are preferred over chemical treatments.
TOLERANCE: Tolerance of pests whose populations have not reached the level set as an action threshold is a key part of integrated pest management. 4J pest management matrices will always specify action thresholds for recommended treatments.
When a consideration for the use of chemicals is made, several steps need to be followed.
DECISION TO USE CHEMICALS
Step 1: The need for a chemical application will be determined jointly by a Facilities Safety Specialist and the Grounds Supervisor. Chemicals will be considered and used only after non-chemical means have been attempted, and determined to be inadequate to remedy a given situation.
Step 2: Check with Facilities Director or designee to assure the appropriateness of the application. (This is actually a pre-check. It establishes if there is even the willingness to consider chemical application in a specific situation. All applications must be subsequently approved in Step 4.)
Step 3: Depending on the time of year and the level of the treatment, the Site Administrator may need to approve, on behalf of the site. The Site Administrator is expected to confer with the appropriate stakeholders at the site at which the application would take place. The exact process will be at the discretion of the Site Administrator. Facilities staff may choose an option from the matrix which calls for pesticide treatment.
Step 4: All applications need written authorization prior to application from the Facilities Director and/or designee specifically designating the scope, breadth and timing of application.
Step 5: New issues may emerge for which district staff may need advice from the Landscape Advisory Committee, a committee established by 4J Facilities of community stakeholder representatives and 4J district staff to meet as needed. This may take place either in meetings, or via email, and the results of this consultation will be passed to the Facilities Director for approval inclusion in this program.
NOTIFICATION Prior to pesticide application, the site will be posted preferably 48 hours in advance, and at minimum 24 hours in advance and will remain posted for 24 hours. After any pesticide application, except for authorized Emergency Use where special notification provisions will be made.
MSDS (Material Safety Data Sheet) and Specimen labels shall be available at 4J Custodial Grounds and 4J Facilities Management.
For applications which take place during the school year (albeit on non-student days, see below) there is the opportunity to receive advance notice of this application, on request. After a decision has been made to use chemicals on an affected site, notification will be given 48 hours prior to treatment.
An explanation of this program, including a summary of anticipated types of pesticide applications, will be included in the back-to-school materials which are mailed to the families of every 4J student each August. Questions should be directed to the 4J Safety Specialist at 687-3257.
EMERGENCY USE Situations may arise in which outdoor pests pose an immediate threat to health and safety. This may include, but not be limited to, stinging insects such as bees, wasps, and hornets.
When an emergency situation is found and documented, for example a nest populated by stinging insects is identified; the Facilities Director or designee will be informed. Only the Director or designee will be able to authorize a chemical treatment. There will be a record of this, in writing and/or electronically.
Treatment will take place at the appropriate time of day to create the greatest level of safety and effectiveness of application. For example, if authorized, chemicals to address nests of stinging insects will be applied around or after sunset, that day, or around sunrise the morning.
For nests, use of professional contractors may be used for extraction as appropriate.
For stinging insects, an insecticide with mint oil as active ingredient will be used, unless this proves, over several occasions to be ineffective (effective=100% kill of the nest population). If an ineffective situation occurs, then a least toxic effective insecticide for insect nests will be used.
If a nest is discovered either on a play structure, or in the ground in an area covered by wood chips, then the nest will be frozen with carbon dioxide and either removed (above ground) or covered up (below ground). If this measure is found to be ineffective, then the insecticide with mint oil will be used, with the least toxic conventional insecticide as the last resort. Residue would then be washed off any play surfaces. If a conventional insecticide is used, notification will be posted for a minimum of 24 hours.
Director or designee will notify the school principal.
For other situations which are considered emergencies, district staff will consider the guidance of other government agencies and/or health and safety consultants, with the goal of effectively addressing the emergency while protecting students, staff and public from exposure to any chemicals which may be used.
WORK PRACTICES
Applications of pesticides on school grounds will take place only on non-school days, and only when no one other than those involved in the application are immediately present in the vicinity of the application. Exceptions to this are as follows:
Emergency Use (stinging insects).
Gopher/Mole treatments (These treatments will be done early in the morning during the wet season. No students, building staff or public will be present.)
All safety requirements listed on the product’s label will be strictly adhered to. District will make available safety equipment for district employees. Private applicators will ensure safety equipment will be used by their employees.
No applications will take place if conditions threaten winds drift.
Wind velocity exceeding 5mph.
No applications (other than gopher/moles and moss treatments) will take place if rain is expected within 6 to 8 hours.
At a minimum, the area involved (other than sites involving gopher/mole treatments) will remain closed throughout reentry period stated on the specimen label.
All applications of a US EPA registered insecticide, other than moss treatments on roofs, will be done by licensed applicators.
Product selection criteria will include:
Minimal impact on non-target species
Least damaging long-term impacts on the environment
Least hazardous to human health
Preserves function of the natural ecosystem
Least disruptive of natural controls that are present
Low volatility of active and inert ingredients
Applications on district property which do not normally accommodate students (such as Facilities Management and Transportation) and new construction prior to occupancy will to be subject to conditions outlined in the matrices, and will be posted 24 hours in advance, except emergency applications, and will not be subject to any other notification requirements.
The district frequently uses materials (e.g. plants, shrubs, and soils) from outside sources that may have been treated with pesticides prior to receipt by the district. Because in most cases the pesticide history of these materials is unknown, these materials are not subject to these guidelines. However, the district will attempt in good faith to determine if these materials have been treated with pesticides and will use the materials in conformance with the intent of the overall landscaping policy.
For each application of a registered pesticide, a record shall be kept and reported according to the State of Oregon Department of Agriculture reporting requirements.
RESPONSE TO EXPOSURE CONCERNS
A Facilities Safety Specialist and/or Grounds Supervisor will immediately respond to and investigate any claims or concerns related to exposure to any materials applied.
The Facilities Director will be immediately notified. They, in turn, will notify others in the District if appropriate.
If conditions warrant, the areas under concern will remain closed and cordoned off until an investigation is completed.
The district’s Health Services, contract industrial hygiene firm, or any other knowledgeable sources of information will be consulted when appropriate.
If the suspected exposure was caused by an accidental spill, the product will be cleaned up as soon as possible.
The area will be re-opened for use only when district staff, with any necessary consultation from outside sources, determines that the hazard no longer exists. Every other precaution will be taken, as appropriate, to prevent further harm. The occurrence will be reviewed with assessment of how such occurrences can be prevented in the future.
A detailed written report will be provided to the parties who brought forth the concern or complaint, as soon as possible, after the resolution of the emergency.
TESTING CHEMICAL PRODUCTS The District guidelines permit the safe, thoughtful, limited and judicious use of chemicals on certain occasions, only. To ensure safety and efficacy, the District will sample & evaluate chemicals in a controlled environment before any use at a building site. For example, a section of the fenced area where grounds vehicles are parked could be cordoned off and used to sample chemicals against various types of unwanted vegetation. Areas treated with water soluble chemicals would be irrigated a specified number of days after chemical application, and then tested for chemical residue. The intent would be to develop application methods that maximize environmental safety prior to the area being accessible to students, staff and the community.
E4000 – Local Wellness Program
Last updated: Sep 17 2008 – 11:25am
The district will implement the following rules regarding the Local Wellness Program.
The minimum student participation standards for elementary and middle schools are as follows:
Elementary School
The minimum standard for student participation in physical education and activity at elementary grades 1 through 5 shall be 60 minutes weekly, to be provided at least two different days during the week.
Note: This requirement reflects decisions made due to budget limitations. The goal of the superintendent is to increase the minimum standard for student participation in physical education and activity at elementary grades 1 through 5 to 75 minutes weekly, and eventually to 90 minutes weekly to be provided at least two different days during the week.
Unstructured recess time is not to be replaced or reduced in order to provide mandated planned instructional physical education minutes.
Middle School
The minimum standard for all 6th grade students shall be 3200 minutes of physical education, preferably distributed evenly throughout the school year. It is highly recommended that physical education be available for all students at 7th and 8th grades.
Note: This requirement reflects decisions made due to budget limitations. The goal of the superintendent is to increase the minimum standard for all 6th, 7th and 8th grade students to 3200 minutes of physical education each year, preferably distributed evenly throughout the school year.
Guidelines for state-scheduled adoption of physical education curriculum and delivery of instruction, including standards and assessment, will be developed by the district’s Instructional Leadership Team and approved by the district’s Instructional Policy Council.
E4200 – Nutrition Education
Last updated: Oct 7 2009 – 10:23am
The district will provide a coordinated school health program that takes into consideration the following areas:
Comprehensive Health Education: Developmentally-appropriate K-12 curricula addressing a variety of topics, developing health knowledge, attitudes, and skills.
Health Services: School-based or school-linked access to preventive services, referrals, emergency care and chronic disease management for all students.
Counseling, Psychological and Social Services: School-based or school-linked services focusing on cognitive, emotional and behavioral needs of individuals, groups and families.
Physical Education: A K-12 planned program developing basic movement skills, enhancing physical fitness, promoting lifelong physical activity.
Nutrition Services and Education: School-based or school-linked programs that assure all students affordable and nutritious meals, deliver nutrition education partnership with the classroom teacher.
Healthy School Environment/Policy: A healthy and supportive school climate, and a safe and aesthetically pleasing physical environment.
Health Promotion for Staff: School based or school-linked programs promoting physical and mental health for staff and discussing the importance of positive role modeling for students.
Family and Community Involvement: Meaningful partnerships among schools, families, and communities enhancing the healthy development of youth.
Guidelines for state-scheduled adoption of nutrition education curriculum and delivery of instruction, including standards and assessment, will be developed by the district’s Instructional Leadership Team and approved by the district’s Instructional Policy Council.
E4300 – Nutrition Standards
Last updated: Oct 7 2009 – 10:24am
National School Breakfast and Lunch Programs In order to increase the nutritional integrity of the breakfast and lunch program while decreasing plate waste and reducing food cost, the district will follow nutrient standard menu planning and will strive to meet federal nutrition standards on a daily, rather than weekly basis.
Competitive Foods: A La Carte The portion size of a la carte entrees (freshly made daily entrees, pre-packaged entrees), servings of dairy products and side dishes will not be greater than the size of comparable portions offered as part of school meals. Fruits and non-fried vegetables are exempt from portion-size limits.
An entrée item that is sold individually may not contain more than four grams of fat per 100 calories and may not contain more than 450 total calories.
Competitive Foods: Snacks Other a la carte items (“snacks”) will meet the Healthy Snacks Guidelines.
Healthy Snacks Guidelines
Applies to: Items sold in a school at all times during the regular or extended school day, as defined by ORS 336.423(5)(a) and (5)(b) which state:
The standards required by this section apply to food and beverage items sold in a school at all times during the regular or extended school day when the activities in the school are primarily under the control of the school district board. This includes, but is not limited to, the time before or after classes are in session and the time when the school is being used for activities such as clubs, yearbook, band or choir practice, student government, drama rehearsals or child care programs.
The standards required by this section do not apply to food and beverage items sold in a school at times when the school is being used for school-related events or nonschool-related events for which parents and other adults are a significant part of an audience or are selling food or beverage items before, during or after the event, such as a sporting event or another interscholastic activity, a play or a band or choir concert.
Snack Foods: Each individual food item may not contain any trans fat and will have no more than:
35% of its calories from fat (excluding legumes, nuts, seeds, non-fried vegetables, cheese, eggs, and other nut butters) and 10% of its calories from saturated (excluding nuts, eggs, and cheese);
35% of its weight from added sugars (does not apply to fruit and vegetables);
350 mg of sodium per serving for bread, sweets and salty snacks; 480 mg for nutrient-dense snacks (nuts, seeds, fruits, vegetables, dairy); 530 mg for pre-packaged entrees, such as “hot pockets”, soups, burritos; 600 mg for freshly made daily entrees.
K-5th Grade – items may not contain more than 150 total calories.
6-8th Grade – items may not contain more than 180 total calories.
9-12th Grade – items may not contain more than 200 total calories.
Beverages
K-5th Grade Beverages will be limited to water and the following:
Fruit or vegetable juice, provided the beverage item is not more than eight ounces, is 100% juice with no added sweeteners and contains no more than 120 calories per eight ounces.
Milk or a nutritionally equivalent milk alternative, provided the beverage item is not more than eight ounces, is fat free or low fat and, if flavored, contains no more than 150 calories per eight ounces.
6-8th Grade Beverages will be limited to water and the following:
Fruit or vegetable juice, provided the beverage item is not more than ten ounces, is 100% juice with no added sweeteners and contains no more than 150 calories.
Milk or a nutritionally equivalent milk alternative, provided the beverage item is not more than ten ounces, is fat free or low fat and, if flavored, contains no more than 190 calories.
9-12th Grade Beverages will be limited to water and the following:
Fruit or vegetable juice, provided the beverage item is not more than twelve ounces, is 100% juice with no added sweeteners and contains no more than 180 calories.
Milk or a nutritionally equivalent milk alternative, provided the beverage item is not more than twelve ounces, is fat free or low fat and, if flavored, contains no more than 225 calories.
A no-calorie or low-calorie beverage if the beverage contains no more than 10 calories per eight ounces, excluding beverages defined by the U.S. Department of Agriculture (USDA) as “Foods of Minimal Nutritional Value” (e.g., soda water). A beverage that is not more than 12 ounces and contains no more than 100 calories, excluding beverages defined by the USDA as “Foods of Minimal Nutritional Value.”
Healthy Parties Guidelines
Applies to Food Distributed During the School Day as Part of a Celebration or School Party.
BEVERAGES
Encouraged:
K-5th Grade Beverages limited to water and the following:
Fruit or vegetable juice, provided the beverage item is not more than eight ounces, is 100% juice with no added sweeteners and contains no more than 120 calories per eight ounces.
Milk or a nutritionally equivalent milk alternative, provided the beverage item is not more than eight ounces, is fat free or low fat and, if flavored, contains no more than 150 calories per eight ounces.
6-8th Grade Beverages limited to water and the following:
Fruit or vegetable juice, provided the beverage item is not more than ten ounces, is 100% juice with no added sweeteners and contains no more than 150 calories.
Milk or a nutritionally equivalent milk alternative, provided the beverage item is not more than ten ounces, is fat free or low fat and, if flavored, contains no more than 190 calories.
9-12th Grade Beverages limited to water and the following:
Fruit or vegetable juice, provided the beverage item is not more than twelve ounces, is 100% juice with no added sweeteners and contains no more than 180 calories.
Milk or a nutritionally equivalent milk alternative, provided the beverage item is not more than twelve ounces, is fat free or low fat and, if flavored, contains no more than 225 calories.
A no-calorie or low-calorie beverage if the beverage contains no more than 10 calories per eight ounces, excluding beverages defined by the U.S. Department of Agriculture (USDA) as “Foods of Minimal Nutritional Value” (e.g., soda water). A beverage that is not more than 12 ounces and contains no more than 100 calories, excluding beverages defined by the USDA as “Foods of Minimal Nutritional Value.”
Not allowed: Beverages of Minimal Nutritional Value as defined by the USDA (soda water or “pop”).
FOODS
Encouraged:
Each individual food items that do not contain any trans fat and have no more than:
35% of its calories from fat (excluding legumes, nuts, seeds, non-fried vegetables, cheese, eggs, and other nut butters) and 10% of its calories from saturated (excluding nuts, eggs, and cheese)
35% of its weight from added sugars (does not apply to fruit and vegetables);
350 mg of sodium per serving for bread, sweets and salty snacks; 480 mg for nutrient-dense snacks (nuts, seeds, fruits, vegetables, dairy); 530 mg for pre-packaged entrees, such as “hot pockets,” soups, burritos; 600 mg for freshly made entrees.
PORTION SIZES
Portion sizes should be reasonable given the age of the student. Appropriate portion sizes for beverages are noted under “Beverages.”
Suggestions for Healthy Foods for Snacks and Parties
Fresh fruits and vegetables
Low-fat yogurt or sour cream-based dips (be aware of sugar and salt content)
Canned fruits (preferably packed in natural fruit juices instead of syrups)
Dried fruits
Trail mix and granola bars (be aware of products that contain nuts or nut byproducts)
Sunflower or pumpkin seeds
Yogurt or Soy-gurt
Jerky
Ritz chips
Baked chips (be aware that baked Cheetos and Sunchips are higher in fat and sodium than other baked chip varieties)
Salsa, guacamole, bean dip and fruit salsa
Pita bread or pita chips and hummus dip
Whole grain cereals (be aware of sugar content)
Whole grain or multigrain crackers and cheese (cheese made with 2% milk is better)
100% frozen fruit juice bars
Fruit smoothies (preferably yogurt or sorbet based)
Whole grain and fruit/vegetable breads and muffins: banana, zucchini, carrot or oatmeal bread, bran muffins, etc.
Other fruit-based desserts: fruit and yogurt parfaits, strawberries, raisins, cherries, etc.
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