Eugene School District 4J

This onboarding page is for our walk-on coaches. If you already have a regular position with 4J, your athletics position will be added to your HR/Payroll profile after it is approved. The only additional action item you’ll need to complete is your coaching-specific Safe Schools training, which will be emailed to you like normal.

If you are a walk-on coach with only an athletics position, please continue with the rest of this page. If you have questions, you can reference our New Hire FAQs or contact us.

Please ensure to review the instructions thoroughly before filling out your paperwork.

If you do not have access to a printer, you can visit our HR/Finance Resource Center and they will print the paperwork for you. Some new employees choose to come early on orientation day in order to complete their paperwork. You can reach the Resource Center at 541-790-7670.

Please note, if you do not have your onboarding packet completed before orientation, you will be asked to reschedule for the next week’s class. You cannot start your paid coaching position until you have fully completed this new hire processing. 

All of the following is required for new hire orientation:

• New Employee Information Sheet
• Employment Eligibility Verification (I-9)
• Equal Employment Opportunity Form
• Federal W-4
  • The Human Resources Department is unable to give tax advice regarding the W-4 form.  If you have questions about your withholding please consult with your accountant prior to your processing appointment.
• Oregon State W-4
• Direct Deposit 
• Child Abuse & Sexual Conduct Disclosure Release
• District Policy and the District Policy Signature Page
• Discrimination and the Oregon Educator and the Discrimination and the Oregon Educator Affidavit
• Payment Options for Fingerprint Processing
• Driving Record Authorization Form
  • This is only required if you will be driving a district vehicle.

All employees who are not licensed and fingerprinted by the Teacher Standards and Practices Commission (TSPC) are required to be fingerprinted by the Oregon Department of Education (ODE) in order to be employed with Eugene 4J. If you are licensed with TSPC OR if you have worked for 4J/another Oregon school district in the past AND have not moved out of the state since then, you are already covered and can skip this step.

Please note, you should not book an appointment until directed to by your HR representative.

The total cost for fingerprinting is $78.50, broken out below. The process is quick and easy:

1. Schedule an appointment with our third-party provider, Fieldprint Oregon. There are several Eugene/Springfield locations for your convienence. There is a $12.50 appointment fee that is paid when you book the appointment.
2. After you attend your appointment, Fieldprint Oregon will send your prints to the ODE for your background check. Once this is complete, you are clear to attend new hire orientation. 
3. Bring the Payment Options for Fingerprint Processing document with you to new hire orientation. Details on this piece are in our new hire paperwork instructions linked at the top of the page.

• Activating your 4J E-Mail Account
  • You will not be able to activate your 4J email until you have completed orientation and are entered into the HR/Payroll system by your representative. Once you receive your employee ID number then you will be able to activate your 4J email account.
• Vector Safe Schools
  • This is our annual safety training provider. You will need to complete a series of courses at the start of your employment. Your username will always be your employee ID. Please make a note of this for yourself if needed. While you have outstanding safety courses to complete, you will receive weekly reminder emails titled “Vector Training, K-12 Edition” from “Eugene School District 4J” with a “safeschools.com” domain which includes your username and a link to the login page. 

Important information for your review:

• TSA Information
• Mandatory Reporter Information
• Work Year Calendars
• Salary Schedules

Please note, your supervisor for your athletics position will be the building Principal or designated Assistant Principal. They are the ones responsible for the school budget, making personnel decisions for positions they manage, staffing (including hiring for positions) and investigating concerns within the building. The Human Resources Department establishes pay and compensation practices. 

The Athletic Director is responsible for leading/directing the athletics program in the building. They assist the building Administration in many of their tasks. A Head Coach is responsible for the direction of their sport. They are not supervisors. A Head Coach may direct the day to day work of assistant coaches, may participate in the hiring process, but is not authorized to establish compensation agreements, discipline employees, or to make hiring decisions.

If you have any concerns they should be brought to the attention of the Principal (or designated Assistant Principal), your Athletic Director, or Human Resources.