Eugene School District 4J

The 4J Grants Team, as a part of Financial Services, supports initiatives and projects that advance district goals and increase educational opportunities for students. The team works with district-wide, regional, and school specific grants and assists with grant compliance and other fiduciary responsibilities.

What is a grant and how do I differentiate it from a donation?

A grant is typically funding which originates from any number of non-district sources, and often requires some sort of application or request to be a recipient of the funding with or without financial or other reporting requirements. Donations by contrast are typically unsolicited funds received for a specified purpose (sometimes very restrictive and other times almost unrestricted).

Important note to prospective grant writers:
All prospective grants must have a Grant Request form filled out. It must then be approved by both the applicant’s direct supervisor, and either the district Finance Director or Assoc. Finance Director at least 2 weeks prior to your submission of the grant application. This Grant Request form should be submitted to Financial Services at finance@eugene4j.freshservice.com along with all relevant information about the grant, including:

• the application,
• any contracts,
• budget documents,
• and any other information/paperwork that may be needed to support the grant

Once the application is reviewed/approved internally, save a copy of this form and grant application details for your records.

If the grant is awarded by the grantor, please reach back out to the Grants Team to assist with the receipt of funding and financial account set up processes. School Secretaries and grant applicants should direct the receipt of checks for grants directly to the Grant Team at the district Financial Services office. The Grants Team will utilize the information in the grant application to set up the grant in our financial software, BusinessPlus, and communicate with you about the accounts to use and any other pertinent details. The Grants Team will be in contact with you about your award throughout the year, and will pay particular attention during the budget season (beginning in late January) and around year end (June/July). Please be prepared to stay in contact with the Grants Team through July to wrap up your grant unless you work with the team and clear all outstanding items earlier. Depending on the grant parameters, there may be additional steps, but the Grants Team will advise if any of those are relevant to your specific application.

Questions may be directed to: finance@eugene4j.freshservice.com