Substitutes and Guest Teachers
Welcome, and congratulations on your new position with Eugene 4J! We’re excited to get you into our available assignments, where you will be directly helping to bolster our schools and community. Let’s walk through your onboarding preparations for new hire orientation.
If you have questions, you can reference our New Hire FAQs or contact us.
Sub and Guest Teacher New Hire Documents
Your new hire packet depends upon the position you were hired for. Please click the appropriate drop-down below for your specific packet.
Please ensure to review the instructions thoroughly before filling out your paperwork. If you do not have access to a printer, you can visit our HR/Finance Resource Center and they will print the paperwork for you. Some new employees choose to come early on orientation day in order to complete their paperwork. You can reach the Resource Center at 541-790-7670.
Please note, if you do not have your onboarding packet completed before orientation, you will be asked to reschedule for the next week’s class.
-
All of the following is required for new hire orientation:
- New Employee Information Sheet
- Employment Eligibility Verification (I-9) / Formulario 1-9 Verificación de Elegibilidad de Empleo
- Equal Employment Opportunity Form
- Federal W-4 / Formulario de retenciones W-4
- The Human Resources Department is unable to give tax advice regarding the W-4 form. If you have questions about your withholding please consult with your accountant prior to orientation.
- Oregon State W-4 / Certificado W-4 del Estado de Oregon
- Direct Deposit
- Child Abuse & Sexual Conduct Disclosure Release
- District Policy and the District Policy Signature Page
- Payment Options for Fingerprint Processing
-
All of the following is required for new hire orientation:
- New Employee Information Sheet
- Employment Eligibility Verification (I-9) / Formulario 1-9 Verificación de Elegibilidad de Empleo
- Equal Employment Opportunity Form
- Federal W-4 / Formulario de retenciones W-4
- The Human Resources Department is unable to give tax advice regarding the W-4 form. If you have questions about your withholding please consult with your accountant prior to orientation.
- Oregon State W-4 / Certificado W-4 del Estado de Oregon
- Direct Deposit
- Child Abuse & Sexual Conduct Disclosure Release
- Classified Substitutes and Timesheets/Paychecks
- District Policy and the District Policy Signature Page
- Payment Options for Fingerprint Processing
-
All of the following is required for new hire orientation:
- New Employee Information Sheet
- Employment Eligibility Verification (I-9) / Formulario 1-9 Verificación de Elegibilidad de Empleo
- Equal Employment Opportunity Form
- Federal W-4 / Formulario de retenciones W-4
- The Human Resources Department is unable to give tax advice regarding the W-4 form. If you have questions about your withholding please consult with your accountant prior to orientation.
- Oregon State W-4 / Certificado W-4 del Estado de Oregon
- Direct Deposit
- Child Abuse & Sexual Conduct Disclosure Release
- Classified Substitutes and Timesheets/Paychecks
- District Policy and the District Policy Signature Page
- Payment Options for Fingerprint Processing
- Driving Record Authorization Form
-
All of the following is required for new hire orientation:
- New Employee Information Sheet
- Employment Eligibility Verification (I-9) / Formulario 1-9 Verificación de Elegibilidad de Empleo
- Equal Employment Opportunity Form
- Federal W-4 / Formulario de retenciones W-4
- The Human Resources Department is unable to give tax advice regarding the W-4 form. If you have questions about your withholding please consult with your accountant prior to orientation.
- Oregon State W-4 / Certificado W-4 del Estado de Oregon
- Direct Deposit
- Child Abuse & Sexual Conduct Disclosure Release
- District Policy and the District Policy Signature Page
- Education Disclosure Form
Please note, it is encouraged to submit official transcripts at the time of processing. This is not required for a Guest Teaching position but will help if you transition to a contract teaching position.
Fingerprinting Process
All employees who are not licensed and fingerprinted by the Teacher Standards and Practices Commission (TSPC) are required to be fingerprinted by the Oregon Department of Education (ODE) in order to be employed with Eugene 4J. If you are licensed with TSPC OR if you have worked for 4J/another Oregon school district in the past AND have not moved out of the state since then, you are already covered and can skip this step.
Please note, you should not book an appointment until directed to by your HR representative.
The total cost for fingerprinting is $78.50, broken out below. The process is quick and easy:
- Schedule an appointment with our third-party provider, Fieldprint Oregon. There are several Eugene/Springfield locations for your convienence. There is a $12.50 appointment fee that is paid when you book the appointment.
- After you attend your appointment, Fieldprint Oregon will send your prints to the ODE for your background check. Once this is complete, you are clear to attend new hire orientation.
- Bring the Payment Options for Fingerprint Processing document with you to new hire orientation. Details on this piece are in our new hire paperwork instructions linked at the top of the page.
Next Steps
Now that you have your fingerprints scheduled and your packet filled out and ready for orientation, you can start getting familiar with a few of our systems and softwares that will assist in the day-to-day of your new position.
- Frontline Absence Management
- Frontline is a required application and is how you will find, be notified of, and accept jobs on a daily basis. Your substitute profile allows you to set your available work hours, school preferences, etc. You can also submit your own sick time requests through Frontline. Your paycheck is based entirely off of the jobs posted here, so you must have an active profile.
- Activating your 4J E-Mail Account
- You will not be able to activate your 4J email until you have completed orientation and are entered into the HR/Payroll system by your representative. Once you receive your employee ID number then you will be able to activate your 4J email account.
- Vector Safe Schools
- This is our annual safety training provider. You will need to complete a series of courses at the start of your employment. Your username will always be your employee ID. Please make a note of this for yourself if needed. While you have outstanding safety courses to complete, you will receive weekly reminder emails titled “Vector Training, K-12 Edition” from “Eugene School District 4J” with a “safeschools.com” domain which includes your username and a link to the login page.
- Synergy (Student Information System)
- If you will be working directly with our students, you will likely need an account with our Student Information System. Your supervisor will confirm for you during your first days on the job if you’ll need access.
Other Important Onboarding Information
The following are notices and policies that we don’t require for new hire orientation, but are still important to review and understand.
-
- Important Information for a Classified Substitute Position
- Important Information for a Transportation Substitute Position
- Classified Substitute Use of Time sheets
- Time sheets
Please note, classified substitutes are not represented by a union.
-
- Important Information for a Guest Teaching Position
- Standards of Performance for 4J Teachers
- EAST Bargaining Agreement
- This is the union specifically for licensed guest teachers at Eugene 4J; it is a part of the larger licensed group union, EEA.
New Hire Benefits
Substitutes and guest teachers do earn certain benefits, depending on hours worked and type of assignment. You can check out the Subs and Guest Teachers Benefits page for more details!